EXCHANGE 2027 · Partner Hub
Welcome,
EXCHANGE Partners
Dallas and Anaheim details, deadlines, shipping, and your benefits, all on one page. Bookmark it. We update it as details are confirmed, so the newest answer always lives here.
YOUR PARTNERSHIP
Your partnership at a glance
See what's included and what we need from you.
Every partnership covers both Dallas and Anaheim.
Platinum Partners
Gold Partners
Silver Partners
Bronze Partner
Community Partners
M A R K Y O U R C A L E N D A R
Key dates
FINAL MATERIALS DEADLINE
December 1st all Materials are Due
Logo, workbook ad, and partner slide are preferred by Dec 1.
| Late November | Vendor floor plan posted here |
| Early December | Final agenda posted |
| December 1st | Logo, workbook ad, and partner slide due |
| Late December | Pre-event attendee list sent (attendees who opted in to share their information) |
| December 28th to January 1st | Dallas shipment window for hotel |
| January 1st | Dallas set-up opens |
| January 2nd | EXCHANGE Dallas, tables staffed 8:00 AM to 4:00 PM |
| January 4th to January 8th | Anaheim shipment window for hotel |
| January 8th | Anaheim set-up opens |
| January 9th | EXCHANGE Anaheim, tables staffed 8:00 AM to 4:00 PM |
| January 12th | Post-event attendee list sent |
TWO CITIES, ONE PARTNERSHIP
Dallas and Anaheim at a glance
DALLAS, TEXAS
Saturday, January 2, 2027
| Set-up | Friday, January 1, starting at 3 PM |
| Tables staffed | Saturday, 8:00 AM to 4:00 PM |
| Tear-down | Saturday, 4:00 PM - 7:00 PM |
| Parking and unloading | More details soon |
| Hotel room block | Room block link |
ANAHEIM, CALIFORNIA
Saturday, January 9, 2027
| Set-up |
Friday, January 8, starting at 3 PM
|
| Tables staffed | Saturday, 8:00 AM to 4:00 PM |
| Tear-down | Saturday, 4:00 PM - 7:00 PM |
| Parking and unloading | More details soon |
| Hotel room block | Room block link |
SATURDAY, 8:00 AM TO 4:00 pm
Your booth day
Plan to staff your table for the full day on Saturday, 8:00 AM to 4:00 PM.
EXCHANGE runs alongside AndyRDH's board review, and partner tables sit near the entrances to both rooms. Our breaks are timed differently from the board review's breaks, so one rep can catch both crowds.
We built a dedicated lunch and vendor connect window into the day. Between both events, you will still see steady foot traffic from open to close.
Day at a glance
Please note this is subject to change. When updates happen, we will notify you.
| Friday | Set-up opens at [TIME] |
| 8:00 AM | Tables open, attendee breakfast and coffee |
| 8:30 AM | EXCHANGE sessions begin |
| [TIME] | Morning break |
| [TIME] | Lunch and vendor connect |
| [TIME] | Afternoon break |
| 4:00 PM | Tables close, tear-down begins |
AT YOUR TABLE
Giveaways, promotions, and passport
Table Space Details
Table sizes:
Linens: Provided by venue, white
Wi-Fi:
Power Access:
Banners:
The Passport
Attendees collect a mark from each partner table to enter the Educator Partner Giveaway.
Bring your own stamp, sticker, or pen. We won't be ordering these, so a simple self inking stamp, sticker, or signature from one of your booth workers with your logo works great.
Handouts, prizes and promotions at your table
You're welcome to bring items to share at your table. If you're ordering branded handouts or giveaways, order now, since holiday production and shipping run long. If possible, let us know what you're bringing.
Planning a prize drawing or an attendee discount? We love that! Please keep drawings free to enter.
WORKBOOK AD SPECS
Your workbook ad
Your ad appears in the EXCHANGE workbook that every attendee uses throughout the day and takes home afterward. Please send final, print-ready artwork, since we're not able to design or edit ads.
Please give us a print-ready PDF with a resolution of 300 DPI.
Silver, Gold, Platinum Partners
Full Page ad
Trim size:
Safe area: Keep text and logos .25" inside the trim for printing purposes
Bronze, Community Partners
Half-page ad
Trim size:
Safe area: Keep text and logos .25" inside the trim for printing purposes
GETTING YOUR MATERIALS THERE
Shipping your materials
Ship directly to each hotel, timed to arrive 3 to 5 days before the event. Both events fall right after the holidays, so carriers run slow and hotel receiving may keep short hours. Ship early and keep your tracking numbers handy.
3 to 5 days
before the event, plan to have your boxes arrive
2 hotels
one week apart, so plan both days
Every box
labeled with your company and box count for your reference
Dallas Shipping address
Anaheim Shipping address
Getting your materials from Dallas to Anaheim
Hotel handling fees
Return shipping
Community partners: attendee bag samples
BEYOND YOUR LEVEL
More Opportunities at EXCHANGE
These add-ons go beyond your partnership level.Spots are limited and go first come, first served.
Official Lunch Partner
Feed our educators!
Your logo on lunch signage and a shout out from the stage as we open lunch and vendor connect.
Workbook/Conference Book Partner
Put your brand in every attendee’s hands. Your logo proximately featured inside of the conference workbook, which faculty keep and use long after EXCHANGE.
Official Night Before Cocktail Hour
Be the first to say hello. Host our night-before cocktail hour, with your logo on signage and a relaxed evening to meet educators one-on-one. This event is not on our agenda yet. We’ll add it once a partner signs on to host it.
Swag Bag Gift Bag Partner
Want your logo on every attendee’s swag bag? Partner with us to sponsor the bags, and your brand travels with each educator all day.
Passport grand prize partner
Attendees visit every partner table to get a stamp to be entered into a grand drawing.
Put your name on the grand prize and share the spotlight at the drawing.
Still have questions?
We are happy to help! Email us and we we'll get back to you as soon as possible.
